The primary duty of the Corporate Secretary is to act as a liaison between the Company and external stakeholders, in particular the regulators, shareholders and the general public. The Corporate Secretary also works to ensure the Company’s compliance with all relevant regulations in its communications and engagements with external parties. The Corporate Secretary was established in the Company in accordance with the Financial Services Authority Regulation No. 35/POJK.04/2014 on Corporate Secretary of Issuers or Public Companies.

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Corporate Secretary’s Profile

Rachel Stephanie Marsaulina Siagian holds the Corporate Secretary position since 2017 based on the Decree of the Board of Directors No. 010/SK-DIR/MCI/IV/2017 dated 15 June 2017 and reappointed in 2022 based on the Decree of the Board of Directors No. 058/SK-DIR/MCI/VI/2022 dated 15 June 2022. The profile of the Corporate Secretary, Rachel Stephanie Marsaulina Siagian can be seen in the Directors’ Profile in the Company Profile chapter. 

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​Duties and Responsibilities of the Corporate Secretary

The duties and responsibilities of the Corporate Secretary include:
1. Act as a liaison between the Company and capital market regulatory institutions, namely the Financial Services Authority (OJK) and the Indonesia Stock Exchange (IDX), as well as other general stakeholders
2. Serve as an information center for shareholders and all stakeholders who require important information related to the Company's activities and developments
3. Monitor developments in the capital market, particularly regarding laws and regulations applicable to the capital market
4. Provide input to the Company's Board of Directors to ensure corporate actions and transactions comply with applicable capital market regulations, the Company's Articles of Association and the laws and regulations of the Republic of Indonesia
5. Organize the Company's General Meeting of Shareholders (GMS), Board of Directors meetings and Board of Commissioners meetings and conduct legal reviews of the Company's transaction documents​

6. Oversee the implementation of applicable regulations while adhering to Good Corporate Governance (GCG) principles
7. Manage and maintain the Company's documents
8. Provide services to the public or shareholders regarding information needed by investors related to the Company's condition, including:
a. Audited Annual Financial Statements
b. Annual Company Performance Report (Annual Report)
c. Material Information
d. Significant products or discoveries (e.g., awards, flagship projects, special method discoveries, etc)
e. Changes in control systems or significant management changes

 

Corporate Secretary’s Implementation of Duties

In 2024 the Corporate Secretary performed a few tasks, among others:
1. 1. Held the Annual General Meeting of Shareholders (GMS) on June 19, 2024, at the Company's Head Office, Jakarta
2. Held an Extraordinary General Meeting of Shareholders (EGMS) on June 19, 2024, at the Company's Head Office, Jakarta
3. Held an Annual Public Expose on June 19, 2024, at the Company's Head Office, Jakarta
4. Held an Extraordinary General Meeting of Shareholders on September 26, 2024, at the Company's Head Office, Jakarta
5. Delivered information disclosure to the public, including the availability of information on the Company's Website during 2024 and
6. Submitted reports to the Financial Services Authority during 2024

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Corporate Secretary Competency Development

To add insight, competence and expertise, the Company provides opportunities for the Corporate Secretary to participate in various competency development activities, such as seminars, workshops and training, held either by internal or external parties, as needed. In addition, the Corporate Secretary continues to develop competence independently, through books or the internet.